JMC Academy Policies and Procedures

The PDF downloads below provide detailed information for both domestic and international student policies and procedures. If you have any questions please do not hesitate to contact us. 

Policies ⬇

Download: Academic Integrity Policy

The purpose of this policy is to outline JMC Academy’s commitment to nurturing and promoting a culture of academic integrity. This policy defines academic integrity, and what counts as academic misconduct.

Download: Academic Progression Policy

The purpose of this policy is to assist JMC Academy staff and students to delineate what JMC Academy constitutes as academic progression and to identify and assist students who are at risk of not achieving satisfactory academic progression.

Download: Admissions to Master of Creative Industries by Coursework Program Policy

This policy establishes a framework for the selection of applicants into the Master of Creative Industries by Coursework program.

Download: Aegrotat Assessment Policy

This policy is applicable to all courses at JMC Academy and covers the granting of Aegrotat Assessment towards a JMC qualification. Aegrotat Assessment may be applied to any student at JMC Academy who, due to unforeseen circumstance is severely impaired in the successful submission of work, to the extent they would be unable to complete their currently enrolled units.

Download: Assessing English Language Proficiency for Admissions Policy

Adequate English language ability is central to a student’s chances of success in their chosen course. This policy sets out the English language proficiency requirements and assessment for admission to all JMC Academy’s vocational and undergraduate courses.

Download: Awarding of Credit Points for Prior Learning Policy

This policy is applicable to all courses at JMC Academy and covers the granting of credit points for prior learning towards a JMC Academy accredited qualification.

Download: Code of Practice

JMC Academy’s Code of Practice describes the minimum standards of our teaching and assessment
practices.

Download: Critical Incidents Policy

The purpose of this policy is to assist JMC Academy staff and students in the management of critical incidents.

Download: Deferring, Suspending and Cancelling Students Enrolment Policy

The purpose of this policy is to outline details of circumstances and JMC Academy’s approach to course and/or study period deferrals, student’s enrolment suspension, and student’s enrolment cancellation.

Download: Discrimination, Bullying, Harrassment and Sexual Misconduct Policy

The purpose of this policy is to ensure that JMC Academy remains committed to actively fostering an inclusive culture that is free from discrimination, bullying and/or harassment of any kind, including sexual misconduct. JMC Academy expects all its staff and students to constructively contribute to a creative, safe and diverse learning environment where discrimination, bullying, harassment and sexual misconduct will not be tolerated under any circumstances.

Download: Diversity, Equity and Inclusion Policy

The purpose of this policy is to articulate JMC Academy’s commitment to the principles of equity, diversity and inclusion, and to acknowledge the value and benefits of a diverse, collaborative and inclusive culture.

Download: Academic Freedom and Intellectual Inquiry Policy

The purpose of this policy is to outline JMC Academy's commitment to the exercise of academic
freedom, underpinned by the principle of free intellectual inquiry.

Download: Health, Safety and Wellbeing Policy

The purpose of this policy is to provide framework for JMC Academy to:

  • ensure the health, safety and wellbeing of all its students and employees, and

  • create and maintain a positive culture and a safe working environment, and

  • establish effective processes to monitor, manage and improve campus safety, and

  • provide available support.

Download: International Student Fee Refund Policy

This policy details JMC Academy’s:

  •  Policy on requests from overseas students for a full or partial refund of fees paid to the Academy,

  • The process submitting a request for full or partial refund.

Download: Monitoring Workload of International Students Policy

This policy relates to monitoring the workload of international students by JMC Academy to ensure students complete the course within the duration specified in their Confirmation of Enrolment (CoE) and do not exceed the allowable portion of online or distance learning. JMC Academy only enables students to extend the expected duration of study for the course through the issuing of a new CoE in limited circumstances.

Download: Orientation for International Students Policy

The purpose of this policy is to outline the requirements regarding orientation for international students commencing studies at JMC Academy.

Download: Personal Information and Privacy Policy

This policy outlines JMC Academy approach to protecting the privacy of our students.

Download: Qualification and Certification Policy

The purpose of this policy is to assist JMC Academy staff and students to determine:

  • what certification documentation is issued to students by JMC Academy

    • in the Vocational Education & Training (VET) sector,

    • in the Higher Education (HE) sector,

  • when a student is able to receive their certification documentation, and

  •  the circumstances when a Testamur can be-reissued.

Download: Selection of Students into Undergraduate Courses Policy

The purpose of this policy is to determine and govern rules of selecting students for admission into the JMC Academy’s undergraduate courses in a fair, transparent and equitable manner, adhering to the JMC Academy’s selection guidelines and the relevant state-based selection system rules and timelines. Student selection is merit based, taking into consideration a student’s capacity to succeed regardless of their background.

Download: Student Code of Conduct

The JMC Academy Student Code of Conduct provides a framework for the standard of conduct expected of our students in respect to their academic conduct and personal behaviour.

Download: Student Complaints and Appeals Policy

This Policy provides framework and principles for fair, equitable and effective structure to manage JMC Academy student complaints and appeals promptly, productively and honestly. Student complaints and appeals system is an opportunity for JMC Academy to review and improve its practices and the overall student experience.

Download: Support and Intervention Strategy Policy

The purpose of this policy is to assist JMC Academy staff to identify and assist students who may be at risk of not completing their course of enrolment and increase course completions by intervening with a structured Study Plan or a formal Learning Agreement.

Download: Transfer Between Registered Providers Policy

The purpose of this policy is to ensure that international students wishing to transfer between registered training providers do so in accordance with the guidelines of the National Code 2018.

Download: Tuition Fee Refunds and Removal of FEE-HELP Debts (Domestic Students) Policy

The purpose of this policy is to outline JMC Academy’s process for tuition fee refunds to students withdrawing from a course or unit of study, or due to provider default and are in accordance with the Higher Education Support Act 2003 and the FEE-HELP Guidelines.

Download: Withdrawal Policy

The purpose of this policy is to outline details of circumstances and JMC Academy’s approach to withdrawal from an individual unit/s of study, or the entire course.

Download: Statement of Tuition Assurance

Procedures ⬇

Download: Admissions to Master of Creative Industries by Coursework Program Procedure

This procedure is pursuant to the Admissions to Master of Creative Industries by Coursework Program Policy. The procedures outlined in this document address applications for admission to the Master of Creative Industries by Coursework Program.

Download: Assessing English Language Proficiency of International Students Procedure

Adequate English language ability is central to a student’s chances of success in their chosen course. This procedure sets out the English language proficiency requirements and assessment for admission to JMC Academy’s undergraduate and vocational courses.

Download: Assessment Management Procedure

The purpose of this procedure is to ensure that JMC Academy has an assessment management system that meets the requirements of the AQF and the Higher Education Standards Framework (Threshold Standards), 2015 for developing, conducting, moderating and storing assessments.

Download: Critical Incidents Procedure

The purpose of this procedure is to assist JMC Academy staff and students in the management of critical incidents.

Download: Deferring, Suspending and Cancelling Domestic Student's Enrolment Procedure

The purpose of this procedure is to aid ‘Deferring Suspending and Cancelling Student’s Enrolment Policy’ and assist JMC Academy staff to identify and implement correct processes to guide and support domestic students who may wish to defer, suspend or cancel their enrolment.

Download: Deferring, Suspending and Cancelling International Student's Enrolment Procedure

The purpose of this procedure is to aid ‘Deferring Suspending and Cancelling Student’s Enrolment Policy’ and assist JMC Academy staff to identify and implement correct processes to guide and support international students who may wish to defer, suspend or cancel their enrolment.

Download: International Students Appeal Against Intention to Report Procedure

The purpose of this procedure is to provide international students with a fair appeal process where JMC Academy intends to report the student to the Department of Education (DE) and the Department of Home Affairs (DoHA).

Download: Monitoring Workload of All Students Procedure

The purpose of this procedure is to aid ‘Support and Intervention Strategy Policy and Procedure’, and outline timeframes and actions for academic performance review and workload monitoring.

Download: Selection of Students into Undergraduate Courses Procedure

The purpose of this procedure is to provide guidelines on selecting students for admission into the JMC Academy’s undergraduate courses in a fair, transparent and equitable manner, adhering to the JMC Academy’s Selection of Students into Undergraduate Courses Policy.

Download: Sexual Assault Procedure

This procedure outlines how JMC Academy will manage incidences of Sexual Assault and should be read in conjunction with the, Discrimination, Bullying, Harassment and Sexual Misconduct Policy.

Download: Sexual Harassment Procedure

This procedure outlines how JMC Academy will manage incidences of Sexual Harassment and should be read in conjunction with the, Discrimination, Bullying, Harassment and Sexual Misconduct Policy.

Download: Student Complaints and Appeals Procedure

This procedure sets out the processes for the timely and fair resolution of complaints and appeals raised by students and prospective students of JMC Academy.

Download: Support and Intervention Strategy Procedure

The purpose of this procedure is to aid ‘Support and Intervention Strategy Policy’, assist JMC Academy staff to identify and assist students who may be at risk of not completing their course of enrolment and increase course completions by intervening with a structured Study Plan or formal Learning Agreement.

Download: Transfer Between Registered Providers Procedure

JMC Academy guidelines and procedures for:

  • assessing a request to transfer to another provider where the student has not studied their principal course for more than six calendar months (outgoing), and
  • assessing an enrolment application where the student has not studied their principal course for more than six calendar months (incoming).

Download: Tuition Fee Refunds and Removal of FEE-HELP Debts (Domestic Students) Procedure

This procedure covers tuition fee refunds for new and continuing domestic students at JMC Academy who withdraw from a course of study or who apply for special consideration.

Download: Statement of JMC Academy Principles of Procedural Fairness

The Principles of Procedural Fairness apply to the complaint and appeals processes adopted by the JMC Academy.

Forms ⬇

Application for Deferral of Course Commencement

This form is to be completed by any JMC Academy student (domestic or international), who wishes to apply for a deferral of the commencement of a course.

Application for Documents Issuance

This form is to be completed by any JMC Academy student (domestic or international), who wishes to apply for having their documents issued/re-issued.

Application for Learning Support

This application form is to be completed by any JMC Academy Student. Applying for learning/disability support is completely voluntary. Students can apply at any time during their studies, but it is recommended doing so when they enrol in a course.

Application for Recognition of Prior Learning (HE Only)

This form is to be completed by any JMC Academy student/prospective student (domestic or international) wishing to apply for Recognition of Prior Learning for a Higher Education Programme (Diploma, Bachelor, Master's).

Application for Recognition of Prior Learning (VET Only)

This form is to be completed by any JMC Academy student/prospective student (domestic or international) wishing to apply for Recognition of Prior Learning for a Vocational Programme (CUA31015 Certificate III in Screen and Media).

Application to Lodge a Formal Complaint

This form is to be completed by any JMC Academy student (domestic or international), who wishes to lodge a formal complaint (academic or non-academic).

Application to Lodge an Appeal

This form is to be completed by any JMC Academy student (domestic or international), who wishes to lodge an appeal (academic or non-academic).

Sexual Misconduct Report Form

If you have experienced or witnessed any form of sexual misconduct (sexual assault or sexual harassment) you are encouraged to report it so that you can get the support and information you need. All the information provided to JMC Academy will be kept strictly confidential, and any person reporting such incidents will be treated with dignity and respect.

VET POLICIES AND PROCEDURES

The PDF downloads below provide detailed information for both domestic and international vocational student policies and procedures. If you have any questions please do not hesitate to contact us.

VET POLICIES AND PROCEDURES

Download: Admissions to Vocational Courses Policy and Procedure

This policy and procedure establishes a framework for the selection of candidates into the CUA31015 Certificate III in Screen and Media course.

Download: Applying for Course Credit Policy and Procedure

This policy and procedure provides for recognition of various types of a candidate’s prior and current credentialed and non-credentialed learning for credit towards a JMC Academy RTO course.

Download: Assessment Management Policy and Procedure

The purpose of this policy and procedure is to ensure that JMC Academy RTO has an assessment management system that meets the requirements of the AQF and Standards for Registered Training Organisations 2015 (Cth) for developing, conducting, moderating and storing assessments

Download: Assessment Validation Policy and Procedure

The purpose of this policy and procedure is to ensure that JMC Academy RTO’s training and assessment strategies and practices are systematically validated to ensure that they are responsive to industry and learner needs and meet the requirements of all nationally registered accredited training products.

Download: Cooperating with VET Regulator Policy and Procedure

This policy and procedure acknowledges JMC Academy RTO’s commitment to cooperate and communicate with the VET Regulator and to operate legally compliant at all times.

Download: Course Transition Policy and Procedure

This policy and procedure document outlines the transition process from superseded or deleted Training Package qualifications and/or units of competency to their successor/s.

Download: Industry Engagement Policy and Procedure

The purpose of this policy and procedure document is to specify the ways that JMC Academy RTO will meet its obligations under clauses 1.5 and 1.6 of the Standards for Registered Training Organisations (RTOs) 2015.

Download: Maintaining Currency (VET trainers and assessors) Policy and Procedure

The purpose of this document is to demonstrate how JMC complies with Clause 1.16 of the Standards for Registered Training Organisations 2015, in that it ‘ensures that all trainers and assessors undertake professional development in the fields of the knowledge and practice of vocational training, learning and assessment including competency based training and assessment’.

Download: Recruiting, Inducting and Supporting Trainers and Assessors Policy and Procedure

The purpose of this policy and procedure is to:

  • Ensure that JMC Academy RTO always has sufficient qualified and experienced trainers and assessors for its operations

  • Detail processes to ensure that suitability qualified and experienced trainers and assessors are engaged to deliver training and/or assessment for the appropriate JMC Academy RTO training product

  • Ensure relevant information and support is provided to commencing and continuing trainers and assessors to assist them in achieving the highest standard of performance

  • Provide support, encouragement and opportunities for continuing professional development, including opportunities to maintain industry currency, vocational competency and vocational education and training knowledge and skills, and

  • Monitor performance from the perspective of RTO Standards 2015, JMC Academy RTO policies and procedures, and the needs of its students.

Download: Supporting VET students to attain their education goals Policy and Procedure

The purpose of this policy and procedure details JMC Academy’s systematic approach to supporting students enrolled in any of its training products to achieve their education goals.

Download: USI Management Policy and Procedure

This Policy and Procedure document provides guidance to Student Services Staff on the collection, storage and reporting of Unique Student Identifier (USI) data.

Download: Risk Management Policy and Procedure

The purpose of this policy is to detail the risks to the JMC Academy RTO’s operations, assess the likelihood and impact of any risks, and specify control measures.